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Photography, Filming, & Events Policy

The Edward Neisser Library is committed to providing a welcoming and respectful environment for teaching, learning, studying, and research for all library users. In order to maintain our commitment to upholding this environment, the policy below outlines the guidelines for photography, filming, and audio recording within the library. 

Effective 1 April 2024 

General Policy 

  • Photography, filming, and audio recording are permitted in the library, with prior approval.  

  • The Edward Neisser Library can be used for special events or meetings involving the Erikson community.  These can occur at any time but must be arranged in advance. 

  • We prefer to restrict use of the library for photography or filming to days and times when the library is not heavily used, such as Mondays and Fridays, and on other days before 4pm. 

  • If your use of the space for photography or filming is likely to disrupt library operations or requires any of the following, it should be scheduled on a Monday or a Friday so that the library can be closed to the public and Library staff can work remotely:  

  1. Shutting off the lights 

  1. Restriction of movement of staff/library users 

  1. Need for silence    


Requesting Permission 

To request permission to film, photograph, or record audio, or to arrange a special event, please submit an email to libraryhelp@erikson.edu. The email must include the following information: 

  • Location of filming/event: Specify the area(s) of the library that will be used.  

  • Date and Time filming/event will take place 

  • Your name/department and purpose for filming, if applicable.  

  • Filming/photography in conjunction with a public event does not need to be arranged separately. 


You must make arrangements in advance, based on the following schedule: 

  1. If your use will require the library to close to the public: no less than 7 days in advance. 

  1. If your use will take place on a day when the library is already closed to the public: minimum 3 business days in advance so that we can make arrangements for you to access the space. 

  1. If your use will not require the library to close to the public: minimum 24 hours (not including weekends) in advance. 

  1. Event planning often requires a longer lead time. Please email libraryhelp@erikson.edu as soon as possible so that we can discuss your planned use and determine if the library is the best venue for the event.   


Filming Guidelines 

All filming, photography, and audio recording must be conducted in a manner that is respectful of other patrons, library staff, and the library space.    

  • Library users should not be filmed or photographed without prior permission. 

  • Please adopt a ‘leave no trace’ approach to your use of the space.  This includes: 

  1. Place all trash and recyclables in the appropriate container. 

  1. If you have moved furniture or adjusted window blinds: return to the original location. 

  1. If you have moved books that are on display: return to the original location. 

  1. If you have used books that were shelved: place in the book drop so they can be reshelved properly.  

Library staff reserve the right to revoke permission to film or record if these guidelines are not followed. 


Copyright 

It is the responsibility of the individual or group requesting permission to ensure they have the necessary copyright clearances for any materials filmed or recorded within the library, including copyrighted works of art, exhibits, or library materials. 

Thank you for your cooperation in helping us maintain a positive and productive learning environment for everyone.